Corona virus SARS-CoV-2 and student exchange

With some exceptions, ASH Berlin is currently closed to the public. Students of ASH Berlin can enter the building if they have presence-based classes or would like to go to the library or the computer lab. You need to show proof of your full vaccination / recovery or a negative test result of the same day to enter the building. ASH Berlin provides general information (incl. pandemic plan, hygienic plan, testing concept etc.) and specific information for regular students about the Corona virus (in German only), and we kindly ask all exchange students to consult the FAQs below before contacting the International Office directly.
 

General FAQs

Since during the current pandemic we cannot offer our usual face-to-face office hours, we kindly ask all exchange students and partner universities to contact us via e-mail to incoming@ avoid-unrequested-mailsash-berlin.eu.We're happy to offer individual online counselling via video or audio conference, please e-mail us if you wish to schedule an appointment.

Entry and quarantine regulations in Germany are published on the website of the Federal Foreign Office and we ask all students to check these regulations again independently before their departure.

Please note that as of Thursday, March 3, 2022 at 0:00 a.m., no states/regions will be considered as high-risk areas anymore with the "Third Amendment to the Coronavirus Entry Regulation" coming into force.
The classification of risk areas can still change at short notice. Please check immediately before departure whether the countries in which you have stayed in the last 10 days before entering Germany are classified as risk areas. You can find the classification on the website of the Robert Koch Institut. 

We recommend to NOT book any flight or train tickets to Germany and WAIT with anything else that comes along with financial obligations until you have completed your application to ASH Berlin, received our Letter of Acceptance and (if applicable) received your visa to enter Germany.

Digital entry registration before entering Berlin:

If you are arriving from a high incidence risk areaor have been to a high incidence risk areawithin 10 days prior to your arrival in Germany, you are obliged to register online before entering Germany. You must be able to present proof of this registration when entering Germany. If, in exceptional cases, a registration is not possible through the website mentioned above, you must instead fill in a PDF substitute registration and carry it with you when entering the country.

Travelling and entry to Germany

Generally, travelling to Germany from within the European Union as well as from Switzerland, Iceland, Norway and Liechtenstein and from all other countries from which entry is allowed by the epidemiological assessment by the EU is fully possible again (source: German Federal Foreign Office). However, you may only enter Germany if you can provide proof of full vaccination or recovery or a negative test result that is not older than 48 hours (see below).

Depending on whether the country you're entering from is listed as a high incidence risk area though, you may also be affected by a testing or quarantine order (see below).

Travel and entry restrictions for all other countries only for fully vaccinated people

Entry from any other country is only possible for fully vaccinated people! The vaccine must be among those listed on the website of the Paul Ehrlich Institute (source: German Federal Foreign Office). For people not yet fully vaccinated, entry from other countries is only possible in exceptional cases, being an international student starting a study semester in Germany is currently not listed as an exception (source: Federal Ministry of the Interior).

Travel ban for countries affected by virus variants of concern

If you're travelling from a country that is defined as a new virus variant of concern area, the German Federal Government has implemented a travel ban. There are only very few exceptions, being an international student starting a study semester in Germany is currently not listed as an exception (source: Federal Ministry of the Interior).

Before coming to Berlin, you must check the risk area classification of the country from which you arrive and carefully check and stick to the corresponding testing and quarantine regulations published by the Federal Foreign Office.

Students arriving from non listed areas:

  • Upon entering Germany, you must provide proof of full vaccination* or proof of recovery** or a negative test result that is not older than 48 hours.
  • Make sure to check the website of the Federal Foreign Office to find out about which vaccines are accepted, what your proof of recovery must look like or which testing methods are accepted. When travelling to Germany, please carry your proof of full vaccination or recovery or the negative test result with you (and keep the negative test result for at least ten days).

Students arriving from high incidence risk areas:

High incidence risk areas are areas with much more than 100 new infections per 100.000 inhabitants, a very high numbers of cases or a very high rate of spreading. If you arrive from or have been to a high incidence risk area within ten days before your arrival:

  • You must complete a digital entry registration before coming to Berlin.
  • Upon entering Germany, you must provide proof of full vaccination* or proof of recovery** or a negative test result that is not older than 48 hours.
  • Make sure to check the website of the Federal Foreign Office to find out about which vaccines are accepted, what your proof of recovery must look like or which testing methods are accepted.
  • When travelling to Germany, please carry your digital entry registration and the proof of full vaccination or recovery or the negative test result with you. We recommend to  upload it beforehand during your digital entry registration procedure (see above).
  • If you are fully vaccinated* or recovered**, you are NOT affected by any quarantine orders! If you are NOT fully vaccinated* or recovered**, however, you must stay in domestic quarantine for at least ten days (sources:  Federal Foreign Office). You are not allowed to receive any visitors from outside your household during the time of domestic quarantine (and obviously, you are not allowed to enter ASH Berlin buildings during that time either).
  • You may shorten the quarantine period after five days if you take a test on the fifth day and receive a negative test result. Upload the negative test result to your digital entry registration (see above).
  • If you show any COVID-19 related symptoms during your quarantine (e.g. sore throat, cough, head ache, fever, loss of sense of taste and/or smell), you must inform the Berlin public health authority of the district in which you live (if you're not sure in which district you live, enter your postal code in the search tool of the German Institute for Public Health, it will then show the contact details of your local Berlin public health authority).

Students arriving from countries affected by virus variants of concern:

New virus variant of concern areas are areas in which new and mutant virus variants appear which have not yet similarly spread in Germany and which are expected to pose a higher risk. At the moment, the German Federal Government has implemented a travel ban from these countries. There are only very few exceptions to the travel ban, being an international student starting a study semester in Germany is currently not listed as an exception (source: Federal Ministry of the Interior)!

 

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* "Fully vaccinated" means that at least 14 days have passed after the having received the second vaccination dose that is necessary for full vaccination OR that you were tested positively for SARS-CoV-2, that you have recovered and have received one vaccination at least 14 days ago. The vaccine needs to be among those listed on the website of the Paul Ehrlich Institute .
** "Recovered" means that you were tested positively for SARS-CoV-2, that you have recovered and that the positive test is more than 28 days and less than 90 days old. 

In Berlin, contact restrictions, curfews or any other restrictions related to the COVID-19 pandemic are legally defined in the current version of the SARS-CoV-2 infection protection ordinance, launched by the Senate of Berlin. Violations of the ordinance may result in having to pay a penalty fine. The Senate's Corona FAQ website (available in German, English and Turkish) is also an important source of information (and it's language is more accessible than the legal ordinance). For your convenience, we've gathered the most important rules below.

 

Since 3rd of June, the following rules apply:

  • Obligation to wear an FFP2 mask on public transport, in hospitals or doctors' offices and care facilities
     
  • Obligation to show a negative test result when entering hospitals and care facilities
     
  • Obligation to quarantine if you‘ve been infected (i.e. you had a positive antigen test) or if you‘ve been in contact with an infected person and are neither vaccinated nor recovered.

Please find testing centers on the website direkttesten.berlin or on the senate's Corona website and please note that this free testing option is only for people who do not show any symptoms. If you show symptoms of a Covid-19 infection, please carefully read the info-box "What if I think I've been infected with the Corona virus SARS-CoV-2?" below for more information.

Depending on the test center you may have to schedule an appointment beforehand. Please make sure to always bring your ID for a test to verify your identity. 

Please note that an antigen test only provides a snapshot of your health condition on that day. If your test is positive and/or you show symptoms, you need to isolate yourself immediately and take a PCR test as soon as possible (some test centers offer a PCR test in case of a positive test result - just check on the website). In case your test result is positive, please carefully read the info-box "What if I think I've been infected with the Corona virus SARS-CoV-2?" below for more information.

If you are not yet fully vaccinated or recovered, please find options to get vaccinated in Berlin in our info-box "Where and how can I get vaccinated".

Everyone who is working or studying in Berlin can get vaccinated in Berlin. The Stiko (Standing Committee on Vaccination) recommends Covid-19 booster vaccinations for all persons over 18 years old.  Booster vaccinations are recommended for everyone who has received their last vaccination dose at least three months ago. 

Where can I get vaccinated? 

Go to the website https://www.wirhelfenberlin.de/ where you can see the vaccination centers of Berlin and their availabilities for vaccinations - shown via traffic lights. If the traffic light is green, you can go to this center without an appointment and get vaccinated.

You can also make an appointment with one of the Berlin vaccination centers. This can be done online or by calling the hotline 030 – 90 28 22 00. 

The following documents must be brought to the vaccination:

  • Identity card, passport or residence permit
  • Your letter of acceptance / immatriculation confirmation
  • Completed and signed information sheet, medical history form and consent form for mRNA vaccines (like Comirnaty® from BioNTech/Pfizer and COVID-19 Vaccine Moderna® from Moderna) or vector vaccines (like Vaxzevria®, formerly AstraZeneca COVID-19 vaccine from AstraZeneca and Janssen® COVID-19 vaccine from Janssen Cilag International/Johnson & Johnson) , depending on your vaccination. You can also fill in the forms at the vaccination center.
  • Vaccination passport (if available)

The German Federal Government launched the Corona-Warn app (also available in English, Turkish and Arabic) and we strongly recommend using it whilst in Germany. Its purpose is to inform users if they’ve been in contact with an infected person and thus make chains of infection easier to track. In addition, the app also allows receiving test results, checking in when attending public events or uploading digital proof of vaccination or recovery.

How the tracing works: the app uses Bluetooth to exchange anonymised identification numbers with other users close by without transmitting the user’s location. If a user is tested positively for Covid-19, they can share their result in the app and thus inform other users who have been in their immediate surroundings.  The use of the app is on a voluntary basis. 

More information about the Corona virus SARS-CoV-2 is available via the Governing Mayor of Berlin (information in English, also available in Turkish and partially in other languages), the German Institute for Public Health (Robert Koch Institut, information partially in English), the Federal Center for Health Education (Bundeszentrale für gesundheitliche Aufklärung, information in German) or the Federal Ministry of Health (Bundesgesundheitsministerium, information in German).

If you show symptoms of an infection (mostly fever and cough, also a running nose, a sore throat or rheumatic pains) or if you have been in touch with an infected person, please stay at home and get tested. You can call one of the Covid-19 medical practices all over Berlin to get a test - especially in acute cases. This website is in German so you might want to ask your buddy for help. You may also call the Berlin public health authority (030 90 282828) or use the website of the on-call doctors' service to book a test. Another possibility is to go to one of the public Corona screening and testing centres all over Berlin. If you are not sure about your symptoms or only show light symptoms, you can also consult the online Corona counselling of the Berlin hospital Charité. I

If you have been tested positively for the Corona virus SARS-CoV-2 with a PCR test, the Berlin public health authority will contact you and inform you about what you need to do. If you have been to ASH Berlin within the last two weeks, you should also inform ASH Berlin immediately (e-mail to corona@ avoid-unrequested-mailsash-berlin.eu and incoming@ avoid-unrequested-mailsash-berlin.eu).

If you're using the Corona-Warn-app (see above), you should use its warning function after having received your positive test result.

Exchange during winter term 2022/23

We are happy to welcome exchange students from our partner universities during the winter term 2022/23. Please kindly consult the FAQs below before contacting us. If you have any questions, we're available via e-mail to incoming@ avoid-unrequested-mailsash-berlin.eu On demand, we also offer individual online counselling via video or audio conference, please e-mail us if you wish to schedule an appointment.

  • The mandatory orientation period is scheduled to take place from 26th to 28th of September 2022. It will probably consist of a mixture of mandatory live webinars and (if the situation allows) one or several face-to-face events for students to get to know each other.
  • The teaching period of the winter term 2022/23 will run from 3rd of October 2022 until 18th of February 2023.

After you have been officially nominated by your home university for an exchange at ASH Berlin, we will inform you about our application procedures and all nominated exchange students will receive the link to our online application portal. The deadline to apply is 15th of June 2022. Before starting your application, we kindly ask you attend the preparatory online webinars live or to watch the recordings (see FAQ below).

On 9 and 10 May 2022 at 10am CET, we will hold a series of live webinars to prepare you for your application, give you an overview of what the winter term 2022/23 may be like, inform you about courses, ECTS and exams etc. We kindly ask students to only start their application and their Learning Agreement after having attended the webinars live or after having watched the recordings.

All nominated exchange students will receive the link to the webinars via e-mail. The webinars will be recorded, so if you cannot attend live, please watch the recordings afterwards.
BEFORE attending the webinars live, you need to download the Adobe Connect meeting application, here's a step-by-step manual about how to do so.

As soon as students have attended our live webinar (or watched the recording, see above), they can start preparing their Learning Agreement (LA). The LA should be uploaded in our application portal (and it should be signed by you and your home university). If you don’t have it available by the time you’re doing the online application, you can also send the LA via e-mail to incoming@ avoid-unrequested-mailsash-berlin.eu by no later than 15th of July 2022.

If your home university asks you to use Online Learning Agreement (OLA), we will receive an automatic message from the OLA plattform once your LA has been signed digitally by you and your home university, so you don't have to upload it in our application portal or send it via e-mail again. Just make sure to enter the correct data of the contact and responsible person.

Contact

Ms. Marion Fuchs

Incoming Student Coordinator

International Office

Room No. 345

 

Please contact me via e-mail only. I am happy to offer online counselling via video- and/or audio conference on demand.

Ms. Marion Fuchs