Erasmus+ Staff Mobility
Erasmus+ offers the possibility for all employees of the university (staff and teachers) to take part in training periods within the framework of Erasmus+ staff mobility in Europe.
Funding is available for training periods at ASH Berlin's European partner universities and at foreign institutions, such as job shadowing, study visits, workshops or participation in central further education weeks, so-called "staff weeks". Participation in language courses is also possible. Participants receive a grant for travel expenses and accommodation. Please note that for language courses and in some cases also for staff weeks, participation fees are usually charged which cannot be funded additionally.
The funding includes country-specific daily rates (accommodation costs and stay) for training days, distance-dependent travel costs, plus special grants for university staff with disabilities, if applicable.
The minimum duration for a training mobility is 2 days, the maximum duration is 2 months (60 days). As a rule, ASH Berlin issues grants with a duration of 3 to 5 working days. Please remember to coordinate your STT stay with your supervisor(s) on time.
The mobility grants are not calculated according to the Federal Travel Costs Act ("Bundesreisekostengesetz"), but according to so-called "unit costs" for travel and stay specified by the EU. As a general rule, parallel funding of similar costs by other EU programs is excluded.
Please note: The fixed rates can only be reimbursed for the days on which there is a verified activity within the framework of Erasmus+ .
The total funding consists of so-called "unit costs" for the trip and the stay. Possible surpluses remain with the grant recipient (participant) and must be reported to the tax office accordingly.
The amounts of the mobility grant are calculated on a daily basis. Eligible days are those on which an activity confirmed by the host university/host institution at the end of the mobility took place.
The duration of the stay excludes the days for arrival/departure, unless there was also an attendance obligation with a corresponding activity confirmed by the host university on these days.
Distances can be calculated in the distance calculator of the EU. In the following you will find a list of travel costs.
Important: Your planned training within the framework of Erasmus+ must be coordinated in advance with your supervisor.
Depending on the country group, the following uniform daily rates apply up to the 14th day of funding; from the 15th to the 60th day of funding, funding is 70 percent of the daily rate: | ||
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Group 1: 180 euros/day for Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden | ||
Group 2: 160 Euro/day for Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain | ||
Group 3: 140 euro/day for Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Northern Macedonia, Poland, Romania, Slovakia, Slovenia, Turkey |
Special funding can be paid within the framework of the Erasmus+ program. For the STT mobility program, this applies to participants with an assessed degree of disability (GdB) of 20 or more or a chronic illness. The amounts granted taking into account the special funding may exceed the maximum total amounts mentioned above. The application must be submitted at least two months before the start of the mobility.
Staff who choose to travel sustainably ("green travel") may apply for additional days of funding. Green travel is defined as travel that uses lower-emission modes of transportation such as rail, bus, or carpooling for the majority of the trip (more than 50% of the arrival and departure). If employees have more than 6 hours of travel time due to sustainable travel, they may apply for one extra day of funding per trip. If the travel time amounts to more than 14 hours, 2 travel days can be applied for. Green Travel must be proven by an original signed declaration of honor.
After acceptance by the International Office, before departure:
After the trip, the following documents must be submitted to the International Office (attn: Liisa Noack):
Should the actual travel and accommodation costs be less than the received grant, the participants are obliged to pay tax on the difference. If the grant does not cover the actual costs, you can claim the additional costs as income-related expenses in your tax return. If you did not need all the funds, the difference must be declared as imputed income in the tax return. It is therefore recommended that you keep all receipts for the tax office.
Teachers without a permanent position at ASH Berlin who participate in training measures funded through STT must ensure sufficient insurance coverage themselves. Please fill out the insurance declaration and hand it in with the other documents.
Please note that private lecturers, visiting lecturers, emeriti and similar groups of persons are not covered by liability, accident or health insurance by the university or the Erasmus+ program during their stay abroad.
Since the scholarship provider (neither the EU Commission nor the DAAD Bonn or the ASH Berlin) is not liable for damages resulting from illness, death, accident, injury to persons, loss or damage to property in connection with the Erasmus stay abroad, it is generally recommended to take out the following insurances for the duration of the teaching stay abroad:
It is possible to participate in the group insurance of the DAAD at your own expense. Health/accident and liability insurance are included: for further information please contact the DAAD insurance office.
Through the testimonials of other employees you can find first impressions and tips for your own Erasmus+ training or further education.
The reports offered will be continuously supplemented by new ones. We would be grateful if you could send us a report on your experiences.
Erasmus+ Institutional Coordinator/ Study abroad Erasmus+ and non-EU countries/ Erasmus+ STT mobility (administrative staff)
International Office
Room No. 345
Telephone consultation hours: Mondays and Wednesdays, 1:00 - 3:00 p.m.
Other phone consultations, video consultations, or in-person meetings available by appointment. Please contact me by email first.